Privacy Notice for Oncourse CL

All information contained within this document is current as of May 12, 2012.


This privacy notice applies only to Oncourse Collaboration and Learning (hereafter referred to as Oncourse, located at, operated by the Enterprise Academic Software division of University Information Technology Services (UITS). This notice explains our practices concerning the collection, use, and disclosure of user information. User information collected by Oncourse will be used only as outlined in this privacy notice.

Other units at the university may collect and use visitor information in different ways. Therefore, visitors to other university web sites and applications should review the privacy notices for the particular sites they visit. UITS is not responsible for the content of other web sites or for the privacy practices of web sites outside the scope of this notice.


Because Internet technologies continue to evolve rapidly, Oncourse may make appropriate changes to this notice in the future. Any such changes will be consistent with our commitment to respecting user privacy, and will be clearly posted in a revised privacy notice.

Collection and Use

Automatic Server Collection
When you access our application, the web server automatically collects certain technical information from your computer and about your connection including: Internet protocol (IP) address, date, time, browser type, referring web site address, and hostname (including domain). With regard to the application, Oncourse collects user-specific information about which pages are accessed and approximates the duration of visit.

This technical information is retained in detail for 90 days, after which only aggregate information is retained. This information is used to: analyze traffic, diagnose problems with our computer systems, plan the use of system capacity, improve the quality of the information and services available to you in the application, help manage the site and improve service generally, and customize the services offered to you.

The Oncourse Site Statistics function provides data to faculty course owners to gauge student participation in their course-related activities. In the future, aggregate data may also be provided to academic and institutional researchers to facilitate scholarly and institutional research.

Automatic Collection and Storage of Personal Information

Oncourse receives a certain amount of personal information from other sources at the university, and maintains it for use in the application, including but not necessarily limited to: name, email address, University ID number, and class enrollment information.

Voluntary User Information

Oncourse may collect information directly from the user, including but not limited to: telephone number, address, photographs, IM screen names, interests, blog posts, and discussions. While Oncourse does not generally require this information, mandatory completion or entry may be at an instructor’s discretion.

Manual Collection of Other Personal Information

Oncourse requires the collection of certain other course-related pieces of information collected from third parties such as instructors or course assistants. This information includes: course assignments and grades, attendance information, and instructional correspondence.

To maintain the integrity of course data, Oncourse has no data archival or expiration process in place.


A cookie is a small data file that is written to your hard drive that contains information about your visit to a web page. Our site uses cookies to store information about your actions or choices on pages associated with our application.   If you prefer, you may set your browser to prompt you before accepting new cookies. If you disable cookies, Oncourse will not operate properly.

Disclosure of Information

Other than sharing your information with other appropriate university personnel and units or with contracted university agents to ensure the quality, functionality, and security of our application, or manage your relationship with us, we will not disclose personally identifiable information about your use of the site except under the following circumstances:

  • With your prior written (including email) consent
  • With appropriate external parties, such as law enforcement agencies, in order to investigate and respond to suspected violations of law or University policy. Any such disclosures shall comply with all applicable laws and university policies.
  • To internal and external parties as more fully described in IT-07


Due to the rapidly evolving nature of information technologies, no transmission of data over the Internet can be guaranteed to be completely secure. While we are committed to protecting the privacy of our users, we cannot guarantee the security of any information transmitted through University web sites. However, once we receive your information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems.

In addition, we will comply with all applicable Federal, State and local laws regarding the privacy and security of user information.

Access to Information

Upon request, we will provide users of the application with access to a description of information that we maintain about them. For more information, users should send an email to

Contact Information

If you have questions or concerns about this policy, please contact us by using the “contact us” link at the top right of the Oncourse screen, sending an email to, or contacting the UITS Support Center. If this does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, please contact the University Information Policy Office, 812-855-8476,

If, in the course of using this application, you believe that information being displayed about you or your status is incorrect, please contact the UITS Support Center.